What’s the Best Way to Share Compliance Documentation with Clients and Regulators?
Sharing compliance documentation with clients and regulators shouldn’t feel like a scramble. Yet in many construction projects, that’s exactly what happens. Documents are spread across emails, binders, spreadsheets, and photo galleries. When handover time arrives, or an inspection is triggered, teams spend days pulling together files that should have been accessible all along.
The best way to share compliance documentation is to build sharing into the workflow from day one. That means collecting, organising, and formatting information digitally in real time, so it can be accessed securely and transparently whenever needed.
Here’s what that looks like in practice:
- Capture records as work is completed, not retroactively
- Log documentation by zone, system, and task, so it’s easy to retrieve
- Store everything in a cloud-based platform with role-based access controls
- Create filtered views or exportable reports tailored to client or regulator requirements
With Bolster, this is all baked in. Firestopping records, QA checklists, safety inspections, and environmental assessments are documented in real time using mobile apps on-site. Each record is automatically linked to a location, timestamped, and stored in a structured format. When it’s time to share, you don’t need to compile a new report from scratch, you just grant access or export a pre-formatted data set.
Clients appreciate the visibility. Regulators appreciate the traceability. And your team appreciates not having to chase paper trails under pressure.
This isn’t just about convenience. Sharing clean, complete documentation protects your reputation and accelerates approvals. It also reduces the likelihood of disputes by ensuring everyone is working from the same version of the truth.
Whether you’re responding to a regulatory query or handing over a building, the best sharing process is the one that’s already ready. That’s what a digital-first compliance strategy delivers.
